Do you work in a collaborative environment? Do you share Microsoft Office files with others? Have you personalized your copy of Microsoft Office?
Last week I received a Word document that was a draft of a new policy. It had been passed around to four or five people for comments and revisions. I wanted to see where we were and where we had been, so I went into the Review tab and chose Final: Show Markup for the view. Two people had customized their Office so their comments and revisions were clearly attributed to them. The rest had not, so all their comments and revisions were attributed to a generic WFU account.
Microsoft Office allows uses to put personally identifiable information in their files. That’s how the file properties and Track Changes features can tell you who owns a file or who made which modifications. At Wake Forest, users get their machine with a generic Wake Forest set in Office. It is up to the user to change the generic information to their personal information.
If you open any of the main Office Products and click the File tab, you will see Options. Selecting Options opens the options window to the General tab. There is the place to Personalize your copy of Microsoft Office.
Your collaborators will thank you.
Note: You may ultimately want to remove all of that personalized info before publicly releasing a file. That’s where the the Document Inspector comes in handy. File > Info > Prepare for Sharing