Housing Services and Regulations
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Poteat Hall will be used during the 2014 summer session. Students planning to live in campus housing will remit room rent charges and file a complete application. By accepting a room assignment, students agree to abide by the Residence Hall Agreement and by the regulations stipulated in this bulletin, the Guide to Community Living for the 2013-2014 academic year, and the Student Handbook.
Choosing a room and roommate
Students who wish to live on campus for summer school will log onto the YouChoose website and select their housing. Rooms are available on a first-come, first-served basis. Room selection for summer session I or both sessions will be April xx-xx, 2014. Summer Session II selection is June xx-xx, 2014
Check-in for Poteat Hall will be in the Main Lounge. First session check-in is from noon to 5 p.m., May 26, 2014; second session is from noon to 5 p.m., July 7, 2014. Students who cannot check in during these hours must make prior arrangements with the Office of Residence Life and Housing during regular business hours (M-F, 8:30 a.m.–5 p.m.), 336.758.5185.
Room changes are only allowed during the first two days of the session on a space available basis. Written approval of the Office of Residence Life and Housing or hall director of summer session housing is required for all changes. The Office of Residence Life and Housing reserves the right to reassign students. Students remaining for the second session must indicate this intent during the room selection process. Students who selected housing for both sessions at the beginning of the summer do not have to move out between sessions.
Checkout is required regardless of when a student leaves the session. It includes the following: (a) removal of all personal property, (b) deposit of refuse in the appropriate containers in hallways/balconies, (c) completion of the Room Condition Report (room cleaning supplies are available from the residence hall office), (d) closing and locking all windows and doors, (e) defrosting/cleaning Microfridge™ appliance, and (f) return of the room key to a staff member. THERE IS A MINIMUM $50 FINE FOR FAILURE TO COMPLETE THE CHECKOUT PROCEDURE. Checkout must be completed by 7 p.m. on the last day of the session.
Residence hall facilities include a main lounge and study area, a kitchen, and laundry facilities. They are provided for the exclusive use of summer school residents. A guest policy is outlined at check-in and during a residence hall meeting the first full day of each session.
The rooms are furnished with single beds, desks, chairs, dressers, and closets. Students must supply their own linens, pillows, desk lamps, and wastebaskets. Nails, double stick tape, halogen lamps, electric grills, and wall hooks are not permitted in Poteat Hall. (Please see the 2013-2014 Guide to Community Living for a complete list of prohibited items.) Damage to the room or common areas will be charged to the appropriate student(s), or divided between roommates.
The University does not accept responsibility for students’ personal property. The exterior doors to the residence halls and suites are secured 24 hours a day. Entrance is with the resident’s University identification card. If a student does not have the key card, he or she must call University Police from the phone located at the stairwell entrances to the residence hall. Identifying information must be given to the University Police personnel to be admitted to the building. Students who are involved in incidents which jeopardize the safety, security, or well-being of the students living in the residence hall or other University property may forfeit the opportunity to continue living in the residence hall, without refund, and become subject to disciplinary action.
In order to provide an opportunity for responsible living and learning in a safe and comfortable environment, the following regulations have been adopted:
- Students must not interfere with the comfort, study, or rights of others. Occupants of residence halls are expected to refrain at all times from making excessive noise. Stereo speakers are not to be placed in residence hall windows and must not be played with the intention of entertainment outside the resident’s room. Noise offenses may result in a $60 fine and/or further administrative action.
- The use of a residence hall room as a sales or service office (including any Internet sales or business) or store room is prohibited.
- Animals are not permitted in the residence halls. Violations will result in a $100 per animal fine, and the animal will be removed from campus immediately.
- Cooking is only permitted in the kitchens with the exception of the room Microfridge™ appliance.
- In order to insure maximum health and safety standards in the residence halls, three categories of electrical appliances have been established. They are:
- appliances which may not be used or stored in the residence halls. These include toasters, toaster ovens, microwave or convection ovens, electric skillets, waffle or crepe pans, crock pots, hot plates, hamburger makers, halogen lamps, electric blankets, or electric grills.*Note: Only microwave ovens provided by the University (i.e. the Microfridge™ appliance) may be used within student rooms. Students may not bring additional microwave ovens to campus.
- appliances which may be used and stored in student rooms. These include musical appliances, hair dryers, blenders, hot-air popcorn poppers, and fans.
- appliances which may be stored in rooms and used in only in kitchens. These include irons, oil popcorn poppers, coffee makers, and hot pots of any kind.Any violation of these policies may result in a $50 fine. Second offenses will result in an additional $50 fine, confiscation of the appliance, and judicial action.
- Extension cords are prohibited in the residence halls. Multi-plug outlets with 15-amp circuit breakers approved by U.L. should be used with more than three appliances, including computers. Extension cords will be confiscated by staff; students with extension cords may be fined a minimum of $50.
- Any type of open flame (candles and incense, for example) is strictly prohibited. The presence of any type of open flame (or evidence of a flame) on University property will result in a $100 fine.
- Possession of local, state, or federally-owned property is prohibited, including street signs, realtor’s signs, road signs, and equipment owned by the Department of Transportation. Violators will be referred to University Police and signs will be confiscated by University Police or the Office of Residence Life and Housing staff.
- Furnishings are not to be used for any reason other than their intended purpose. University equipment, furniture, or furnishings may not be removed or disassembled. Violators will be referred to the appropriate disciplinary body. Students will be charged for replacement or repair costs. Lounge furniture may not be placed in student rooms. If common area furniture is found within a student room, the students will be disciplined and fined a minimum of $50 per item.
- The installation of furnishings or alterations such as loft systems, cinder blocks, and partitions are prohibited. Loft systems must conform to University codes as described in the 2013-2014 Guide to Community Living.
- With the exception of the sun decks on the south side of the campus, students are not permitted on the roofs of any University building.
- There are no restrictions on visitation hours unless otherwise determined by the residents of the suite, apartment, house, or hall. All students must follow the Visitation and Cohabitation policies as noted in the 2013-2014 Guide to Community Living. Violators will be referred to the judicial process and housing privileges may be revoked.
- Tampering with fire alarms, fire equipment, sprinkler systems, or the building security system is prohibited. The minimum mandatory penalty is the immediate cancellation of the student’s housing agreement. Unintentional activation of the alarm (such as with kitchen smoke) will result in a judicial referral and appropriate fine. Students should take special precautions to avoid tampering with, molesting, or accidentally activating the building sprinkler system. For example, sprinkler heads should not be used as a way to hang items in the room. Students may be held liable for damages that occur in rooms/ common areas as a result of sprinkler or smoke detector activation or tampering.
- The following items are not permitted in the residence halls: illegal drugs (cocaine and marijuana, for example), drug and alcohol paraphernalia, deadly weapons, and alcoholic beverages for those under the legal drinking age.
- Students who take screens out of windows will be fined $50. If screens are lost, students will be charged the full $50 replacement cost for each missing screen in addition to the $50 fine for removing the screen from the window. Please refer to the screen policy, available from the Office of Residence Life and Housing.
- A lockout charge will be levied each time a student is let into his/her room by a staff member.
- Smoking is not permitted in any room.
Failure to comply with these regulations or the instructions of the residence hall staff can result in forfeiture of housing privileges and fees. Students removed from the residence halls relinquish all rights to further use of the facilities regardless of rental fees which may have been paid.
Questions regarding these regulations or summer housing in general should be addressed via e-mail to the Office of Residence Life and Housing at firstname.lastname@example.org or by phone at 336.758.5185.